18 Best Xero Integrations [2026 Updated]

Xero is a great standalone accounting tool, but its real power is unlocked when you connect it to your other business software. Integrating Xero with your CRM, e-commerce platform, or payroll system eliminates manual data entry, reduces errors, and gives you a complete picture of your company’s financial health.

This guide breaks down the 18 best Xero integrations available today. We’ll show you how each one works, what it costs, and who can benefit most from adding it to their workflow.

1. HubSpot

HubSpot’s integration with Xero syncs your sales and accounting data, creating a single source of truth for all customer information. When a deal closes in HubSpot, a corresponding invoice can be automatically generated in Xero. This connection ensures your sales team has visibility into payment statuses while your finance team can easily track revenue from leads to cash without chasing down details.

• Pros:
  • Automatically syncs contacts and companies between both platforms.
  • Creates Xero invoices directly from HubSpot deals or contact records.
  • Provides sales teams visibility into invoice statuses and payment history.
• Cons:
  • The free integration has limitations; advanced workflows require higher-tier HubSpot plans.
  • Can create duplicate contacts if data isn't carefully managed during initial setup.
• Pricing:
  • The Xero integration is free.
  • HubSpot offers a free CRM with paid plans starting at $20 per month for more advanced features.

Who it's best for: Businesses focused on aligning their sales and accounting teams to streamline the quote-to-cash process.

2. Shopify

Integrating Shopify with Xero is a must for any online retailer. This connection automates the flow of sales data from your store into your accounting records. When a customer places an order, the integration creates summary sales invoices in Xero, breaking down sales by product, tax rates, and payment methods. This saves hours of manual reconciliation and ensures your financial reports accurately reflect your e-commerce performance.

• Pros:
  • Creates daily sales summary invoices in Xero to avoid cluttering your ledger.
  • Automatically separates sales, shipping fees, discounts, and taxes.
  • Reconciles transaction fees from payment gateways like Shopify Payments and Stripe.
• Cons:
  • The official Xero integration by Shopify requires paying for a connector app.
  • Can be complex to configure for businesses with international sales and multiple tax rates.
• Pricing:
  • The Shopify subscription starts at $29 per month.
  • The official integrator app, such as A2X or Bold, costs an additional monthly fee (typically starting at $19).

Who it's best for: E-commerce businesses running their online store on the Shopify platform who need accurate, automated sales reconciliation.

3. Stripe

The Stripe integration automatically feeds your payment, fee, and refund data directly into Xero. When a customer pays an invoice via Stripe, the transaction and the associated processing fees are logged in a Stripe bank feed within Xero, making reconciliation quick. This lets you see the gross payment and the net amount deposited into your bank account, giving you crystal-clear financial reporting and simplifying your cash flow management.

• Pros:
  • Provides a detailed, automated bank feed for all Stripe transactions.
  • Makes reconciling Stripe payouts to your bank account simple.
  • Allows customers to pay Xero invoices directly using credit cards or ACH.
• Cons:
  • Properly reconciling Stripe deposits with transaction fees can have a slight learning curve.
  • Managing chargebacks and disputes still requires manual intervention in both platforms.
• Pricing:
  • Standard transaction fees from Stripe (e.g., 2.9% + 30¢ per card charge) apply. The Xero integration itself is free.

Who it's best for: Any business that accepts online payments through Stripe for invoices, subscriptions, or e-commerce sales.

4. Gusto

Gusto provides a deep integration with Xero that automates every aspect of payroll accounting. After you run payroll in Gusto, it automatically syncs a summary bill into Xero, complete with detailed breakdowns for wages, employee and employer taxes, benefits, and reimbursements. This eliminates manual journal entries, reduces the risk of errors, and ensures your labor costs are accurately reflected in your financial statements.

• Pros:
  • Automates the creation of bills or journal entries for each payroll run.
  • Maps payroll data to specific accounts in your chart of accounts for granular reporting.
  • Syncs employee records for easy expense reimbursements.
• Cons:
  • Initial mapping of payroll items to the chart of accounts requires careful setup.
  • Contractor payments made via Gusto can sometimes sync differently than employee payroll.
• Pricing:
  • Gusto’s plans start at a base fee of $40 per month plus $6 per person per month.

Who it's best for: Small to medium-sized businesses looking for a seamless, all-in-one payroll and accounting solution.

5. Deputy

Deputy connects employee scheduling and time tracking directly to Xero Payroll. This integration allows you to export approved timesheets from Deputy straight into Xero, where they are used to calculate wages automatically. This streamlines the payroll process for businesses with hourly or shift-based workers, reducing payroll errors and saving administrative time. It also allows you to track labor costs against sales data for improved performance insights.

• Pros:
  • Seamlessly exports timesheet data to Xero Payroll with one click.
  • Reduces manual data entry and paycheck errors for hourly staff.
  • Provides valuable data for labor cost vs. revenue analysis.
• Cons:
  • Requires the Xero Payroll module, which is only available in higher-tier plans.
  • Additional costs for both Deputy and a Xero plan with payroll can add up for small businesses.
• Pricing:
  • Deputy’s scheduling and time attendance plans start at around $3.50 per user per month.

Who it's best for: Restaurants, retailers, and any business with a large hourly workforce that needs to connect timekeeping directly to payroll processing.

6. QuickBooks Commerce (formerly TradeGecko)

Though now part of the QuickBooks ecosystem, QuickBooks Commerce remains a powerful inventory and order management system that integrates with Xero. It centralizes inventory across multiple sales channels (like Shopify, Amazon, and wholesale) and syncs sales orders, purchase orders, and cost of goods sold (COGS) with Xero. This creates a highly accurate financial picture for multichannel retailers and wholesalers.

• Pros:
  • Manages inventory across multiple sales channels and locations.
  • Syncs sales invoices, purchase orders, and COGS to Xero.
  • Offers B2B e-commerce capabilities for wholesale operations.
• Cons:
  • As a QuickBooks product, long-term support for its Xero integration might become less of a priority.
  • Can be an expensive solution for businesses with simple inventory needs.
• Pricing:
  • Plans start at $39 per month, scaling with the number of orders and users.

Who it's best for: Multichannel retailers and product-based businesses that have outgrown basic inventory tracking and need a centralized operations hub.

7. Expensify

Expensify automates the entire expense management process from receipt scanning to reimbursement. Employees can snap photos of receipts with their phones, and Expensify’s patented SmartScan technology extracts the vendor, date, and amount. Once an expense report is approved, it syncs directly to Xero as a bill, ready to be paid and reconciled. It eliminates the need for manual data entry and paper receipt management.

• Pros:
  • Industry-leading receipt scanning technology automatically captures data.
  • Allows managers to approve expense reports on the go.
  • Syncs reimbursable expenses as neatly formatted bills in Xero.
• Cons:
  • The per-user pricing model can become costly for larger teams.
  • Workflow customization can be somewhat rigid compared to other options.
• Pricing:
  • Per-user plans start from $5 per month for receipt collection, up to $18 per user for more advanced control and corporate cards.

Who it's best for: Businesses of all sizes that want to automate their expense reporting and reimbursement workflows completely.

8. TaxJar

For any e-commerce business selling across multiple states, TaxJar is a lifesaver. It connects with Xero and your sales channels (like Amazon or Shopify) to automate sales tax calculations, reporting, and filings. TaxJar provides accurate, jurisdiction-level tax calculations directly on your invoices and pulls sales data to prepare and file your returns automatically. This turns one of the most complex parts of online selling into a simple, automated task.

• Pros:
  • Provides real-time sales tax calculation and rates across different jurisdictions.
  • Consolidates sales data from all channels for accurate reporting.
  • Automatically prepares and files sales tax returns.
• Cons:
  • Pricing is based on transaction volume, which can be costly for high-volume sellers.
  • Setup requires connecting all your sales channels in addition to Xero.
• Pricing:
  • Plans start at $19 per month for up to 200 orders. Auto-filing costs extra per return.

Who it's best for: Online sellers and e-commerce businesses managing the complexities of multi-state sales tax compliance.

9. A2X

A2X is a specialist tool designed to accurately account for sales from platforms like Amazon, Shopify, eBay, and Walmart. Instead of sending individual orders to Xero, A2X consolidates payouts into summary invoices that match the deposits made to your bank account. It accurately splits out sales, fees, refunds, and taxes, making reconciliation a one-click process. For high-volume sellers, A2X saves dozens of hours of manual work each month and delivers completely accurate financial data.

• Pros:
  • Perfectly reconciles payouts from marketplaces like Amazon and Shopify to bank deposits.
  • Automates the calculation of fees, commissions, and other costs.
  • Supports the cost of goods sold (COGS) accounting for better profit tracking.
• Cons:
  • It's a niche tool—it only connects sales channels to accounting software.
  • The cost is an additional monthly subscription on top of Xero and your sales platform fees.
• Pricing:
  • Plans are channel-specific and start at $19/month per marketplace for a limited number of orders.

Who it's best for: High-volume e-commerce sellers on marketplaces like Amazon or Shopify who need flawless financial reconciliation.

10. Zapier

Zapier acts as a universal adapter, letting you connect Xero to thousands of other apps without writing any code. With Zapier, you can build custom automations (called "Zaps") to trigger actions between your tools. For example, you could automatically create a new invoice in Xero whenever a row is added to a Google Sheet, or add a Xero contact when someone fills out a Typeform. It opens up endless possibilities to automate your specific business workflows.

• Pros:
  • Connects Xero to over 5,000 other applications.
  • The intuitive, no-code interface makes building automations easy.
  • Flexible and can be used to solve countless unique workflow problems.
• Cons:
  • Complex, multi-step Zaps can be challenging to build and troubleshoot.
  • The free plan is very limited, and costs can add up as your usage increases.
• Pricing:
  • A free plan is available for basic Zaps.
  • Paid plans with more tasks and advanced features start at $19.99 per month.

Who it's best for: Businesses with unique workflow needs that aren’t met by standard, direct integrations.

11. WooCommerce

For WordPress users, the WooCommerce integration links your e-commerce store with Xero for automated accounting. It creates invoices in Xero for every new order, syncs inventory levels to manage stock, and updates customer data. This connection helps ensure that sales, taxes, shipping, and payment fees are all properly recorded in your financial system, giving you a clear view of your store’s profitability without tedious manual work.

• Pros:
  • Provides a real-time data flow for individual or daily summary transactions.
  • Automatically manages stock updates in Xero to reflect orders or new inventory.
  • Can map different payment methods, taxes, and shipping costs to separate accounts.
• Cons:
  • This integration requires a commercial extension, which acts as a bridge between WooCommerce and Xero, introducing an extra license fee.
  • The initial setup is crucial and can become tricky. Correctly mapping taxes or customizing data synchronization to specific requirements may require detailed configuration.
• Pricing:
  • The extension typically costs between $79 and $159 annually for a single-site license.

Who it's best for: Online business owners who already manage their website with WordPress using the popular WooCommerce addon for their e-commerce store.

12. Fishbowl Inventory

Fishbowl is an advanced inventory management software designed for small businesses within the supply chains. This tool connects with Xero to keep sales, purchasing, and shipping activity in different warehouses. It also includes advanced functions such as batch-based part tracing, serial number recording, and extensive manufacturing functionality.

• Pros:
  • Advanced abilities to track every part: batch-based part tracing, multiple warehousing, and complex item data capabilities.
  • Barcoding support increases accuracy and expedites order fulfillment.
  • A detailed shipping manager synchronizes order info for generating shipment tags.
• Cons:
  • The Fishbowl platform’s pricing is on the high end for most new companies.
  • With a comprehensive functionality stack, deployment can require significant investment and setup time.
• Pricing:
  • Annual subscription plans start at a few thousand dollars, scaling with more functionality and users.

Who it's best for: Medium-sized product businesses within manufacturing, storage, and order fulfillment sectors that need more advanced inventory solutions.

13. Receipt Bank (now known as Dext)

Receipt Bank is an online paperless accounting solution that helps businesses capture, bill, and process invoices using email or the app. The data from these documents, including details like amounts and taxes, is extracted and pushed into Xero. This helps automate bookkeeping processes and reduces human error.

• Pros:
  • Accurate OCR technology identifies financial information for all submitted documents.
  • Automatically syncs to Xero, adding documentation records as purchasable bill documents with original images saved.
  • Automates data sorting, reducing the number of manual transaction entries.
• Cons:
  • Minor transactions or handwritten notes need manual corrections for accuracy.
  • Setup can be cumbersome, requiring detailed configuration to ensure accuracy in sorting expenses to the correct accounts.
• Pricing:
  • Plans start at $25 per month per user for small businesses, with additional packages for more advanced features.

Who it's best for: Businesses that want an efficient way to handle expenses and receipts management with high volumes of transactions.

14. Avalara

Avalara offers a sales tax compliance solution that integrates with Xero. It automates real-time sales tax calculations and reporting from multiple jurisdictions. Avalara prepares and files tax returns, simplifying compliance for businesses operating in complex tax environments.

• Pros:
  • Offers highly accurate automatic sales tax determinations across different jurisdictions.
  • Provides customer certificate management for sales tax exemptions.
  • Advanced compliance checks for various states.
• Cons:
  • Pricing is based on volume, which might become expensive for small businesses.
  • Setup may require assistance due to its complexity.
• Pricing:
  • Pricing is custom, based on transaction volume and exact business requirements.

Who it's best for: Medium-to-large sized enterprises with complex sales tax scenarios needing an efficient solution to handle multi-jurisdiction compliance.

15. Bill.com

Bill.com streamlines the accounts payable processes by automating the need to enter bills and approvals. It integrates seamlessly with Xero to sync billing data and payment statuses in real time. This support facilitates various payment methods, making it easy to comply with audit needs.

• Pros:
  • Automates the bill approval processes for specific business needs.
  • Supports various payment methods.
• Cons:
  • The monthly fees and per-transaction fees can add up for growing businesses.
  • The initial configuration process of mapping vendors must be set up properly to avoid data duplication issues.
• Pricing:
  • Essential plans start at $49/month with options for additional functionality.

Who it's best for: Businesses with substantial accounts payable volume aiming to cut down manual workflows while enforcing stringent approval processes.

16. Toggl Track

Toggl Track integrates with Xero for any service-based business. The integration syncs time-tracking data for in-depth invoicing processes. It turns Toggl tracked time into invoices in Xero, streamlining the billing process.

• Pros:
  • Seamlessly syncs time entries into Xero invoices for client billing.
  • Provides detailed reports of billable time, offering valuable project insights.
• Cons:
  • Some advanced customization features of Toggl Track reports might not integrate with Xero's invoicing functionalities.
  • Client duplication might occur if client project listings don't match between Toggl Track and Xero.
• Pricing:
  • Basic plans with limited functionality are available. Paid plans with extended features start around $10/month/user.

Who it's best for: Agencies, freelancers, and any project-based businesses needing precise time tracking and automated invoicing.

17. Calendly

Calendly is a scheduling automation platform that includes integration with Xero to streamline appointment management. This integration enables you to automatically generate Xero invoices from Calendar events, reducing manual data entry.

• Pros:
  • Automatically generates invoices in Xero from meeting bookings, reducing manual data entry.
  • Streamlines the process from scheduling to payment collection.
• Cons:
  • The integration may not cover every payment scenario for appointment-based services.
  • Setup requires careful initial mapping to determine which events trigger invoices in Xero.
• Pricing:
  • A free plan is available with basic functionality. Paid plans unlock more integrations and start as low as $8 per month.

Who it's best for: Sole entrepreneurs, consultants, and small businesses seeking to automate invoicing with appointment-based billing.

18. Square

Square’s integration with Xero is a useful tool for retail and service providers. Square captures sales, refunds, tips, and inventory data, which is then pushed to Xero automatically. This sync helps maintain balanced accounts and offers insightful sales analytics to understand profit trends.

• Pros:
  • Automatically imports daily summary transactions into Xero.
  • Provides sales analysis in Xero to understand the most profitable products and sales times.
• Cons:
  • Some detailed sales information, like tips, might not be synced to Xero.
  • Discrepancies may occur if Square records don't perfectly match Xero's.
• Pricing:
  • Standard Square processing fees apply. The integration itself is free.

Who it's best for: Food and service businesses using Square’s POS system as an easy way to reconcile daily sales with Xero.

Final Thoughts

The right integration can transform your use of Xero from a basic accounting tool to a comprehensive business management system. Whether you're automating sales reconciliation, streamlining payroll, or simplifying tax compliance, there's an integration that suits your needs and enhances your operations. As operations in an increasingly complex ecosystem, keeping track of your tax compliance becomes even more challenging. Let Feather assist you in navigating these complexities, ensuring you get accurate answers and guided support.