15 Best WaveApps Accounting Software Integrations [2026 Updated]

WaveApps offers powerful, free accounting software, but its real value is unlocked when you connect it with the other tools you use every day. Integrating Wave with your CRM, payment processor, or e-commerce platform automates tedious data entry and helps you build a more efficient financial workflow. This article lists the 15 best WaveApps integrations to help you automate tasks, reduce errors, and get a clearer picture of your business finances.

1. Shopify

Connecting your Shopify store to Wave is one of the most effective ways to automate your e-commerce bookkeeping. Instead of manually entering every sale, customer, and order detail, this integration syncs that data directly into your Wave account. This creates invoices automatically, making sales reconciliation a simple, hands-off process and ensuring your revenue is always accurately reported.

• Pros:
  • Automatically imports sales data, saving hours of manual entry.
  • Keeps customer information in sync between both platforms.
  • Simplifies income verification during bank reconciliation.
• Cons:
  • The integration relies on a third-party connector like Zapier, which may have limitations on its free plan.
  • Sync delays can occasionally occur between Shopify and Wave.
• Pricing:
  • The integration pathway (via Zapier) has a free tier, but high-volume stores will need a paid Zapier plan. Shopify's own subscription fees apply.

Who it's best for: Any e-commerce business running its storefront on Shopify.

2. Stripe

For any service provider, freelancer, or online business using Stripe to accept payments, this integration is a must. It automatically imports all your Stripe transactions, including sales, processing fees, and refunds, directly into Wave. This eliminates the need to manually account for Stripe fees and provides a clear, accurate log of revenue for reconciliation.

• Pros:
  • Automates the import of all payment data, including fees.
  • Drastically simplifies the account reconciliation process.
  • Creates accurate records for income tracking and tax reporting.
• Cons:
  • Requires an automation platform like Zapier or Make to connect the two apps.
  • Setup might require mapping specific transaction types (e.g., payments vs. refunds) correctly.
• Pricing:
  • No direct cost for the integration itself, but dependent on the free or paid tier of your chosen automation platform. Standard Stripe processing fees apply.

Who it's best for: Online businesses, consultants, and service providers who accept payments through Stripe.

3. PayPal

Similar to the Stripe integration, connecting PayPal to Wave automates your bookkeeping for all transactions processed through the platform. It syncs sales, payments, and PayPal's transaction fees, ensuring your financial records in Wave match your PayPal activity without manual intervention. It's a key automation for anyone who relies heavily on PayPal for receiving payments.

• Pros:
  • Automatically logs income and expenses from PayPal.
  • Separates transaction fees for accurate expense tracking.
  • Saves significant time on reconciliation by matching deposits to sales.
• Cons:
  • Connection is managed through a third-party app, not natively.
  • Can be tricky to manage if you use PayPal for both business and personal transactions without separate accounts.
• Pricing:
  • Integration setup is free through platforms like Zapier, though high volume may require a paid plan. Standard PayPal fees apply to transactions.

Who it's best for: Freelancers and small businesses that use PayPal as a primary payment gateway.

4. Gusto

If you have employees, integrating a payroll service like Gusto is essential for maintaining accurate books. This connection syncs payroll runs, tax payments, and reimbursements from Gusto to Wave, automatically categorizing them as payroll expenses. This process ensures your payroll costs are perfectly recorded, simplifying tax preparation and financial reporting.

• Pros:
  • Automates the entry of detailed payroll expense data.
  • Ensures accurate accounting for payroll taxes, wages, and benefits.
  • Reduces the risk of errors associated with manual payroll journal entries.
• Cons:
  • Gusto itself is a paid subscription service.
  • The integration is managed through a third-party connector, adding another potential point of failure.
• Pricing:
  • Requires a paid Gusto subscription. Integration costs depend on your Zapier or Make plan.

Who it's best for: Small businesses with employees that need a streamlined payroll and accounting process.

5. HubSpot CRM

Connecting HubSpot to Wave bridges the gap between your sales and accounting teams. You can set up automations that trigger the creation of a new customer or invoice in Wave whenever a deal is marked as "won" in HubSpot. This keeps your client records consistent across platforms and speeds up the invoicing process monumentally.

• Pros:
  • Creates a faster, more efficient sales-to-invoicing workflow.
  • Reduces manual data entry and the chance of errors in client information.
  • Keeps your client database synchronized between sales and finance.
• Cons:
  • Mapping custom fields from HubSpot to Wave can be complex.
  • Reliant on third-party automation tools, which may have limits.
• Pricing:
  • HubSpot offers a free CRM tier. Integration complexity will determine if a paid Zapier plan is necessary.

Who it's best for: Service-based businesses using HubSpot to manage their sales pipeline and customer relationships.

6. Trello

For freelancers and creative agencies that manage projects in Trello, this integration helps connect project management to financial tracking. You can create automations that add new Wave customers when a new Trello board is created or create draft invoices in Wave when a card is moved to a "Ready for Billing" list. It provides a simple link between work completed and money earned.

• Pros:
  • Connects project milestones directly to billing actions.
  • Simple to set up for basic workflows.
  • Great for visual project managers who want to trigger financial tasks.
• Cons:
  • Functionality is basic; not suitable for complex project accounting or time tracking.
  • Requires a connector like Zapier to function.
• Pricing:
  • The integration itself is free to set up via Zapier's free tier.

Who it's best for: Solopreneurs and small teams who use Trello for straightforward project management.

7. Expensify

If your business deals with frequent employee expenses and reimbursements, connecting Expensify to Wave is a major time-saver. Once an expense report is approved in Expensify, the integration can automatically create a corresponding expense entry in Wave. This keeps your books up-to-date with reimbursable expenses without any manual effort.

• Pros:
  • Fully automates the expense reporting workflow into your accounting system.
  • Captures receipts and categorizes expenses accurately.
  • Reduces the administrative burden of managing employee reimbursements.
• Cons:
  • Requires a paid subscription to Expensify.
  • The connection relies on Zapier or a similar service.
• Pricing:
  • Paid Expensify plans are required. Zapier costs may apply based on usage.

Who it's best for: Companies with team members who need to submit expense reports for reimbursement.

8. Square

For businesses using Square for point-of-sale transactions—like cafes, retailers, or service providers who take in-person payments—this integration is invaluable. It automates the import of your daily sales, payments, fees, and tips from Square directly into Wave. This provides a consolidated view of your revenue without you having to manually re-enter data from your Square dashboard.

• Pros:
  • Unifies your in-person sales data within your accounting software.
  • Automatically accounts for Square's transaction fees.
  • Provides a clear daily summary of sales for easy reconciliation.
• Cons:
  • Requires an automation platform like Zapier or Make to bridge the two systems.
  • Inventory levels do not sync between the platforms.
• Pricing:
  • The integration setup is free, though a paid automation plan might be needed for high transaction volumes. Standard Square processing fees apply.

Who it's best for: Retailers, restaurants, and other businesses using Square for point-of-sale payments.

9. QuickBooks Online

While often seen as competitors, integrating Wave and QuickBooks is primarily useful for one key scenario: migration. If your business is growing and needs to move from Wave to a more feature-rich platform like QuickBooks Online, connectors can help transfer historical data, including charts of accounts, customer lists, and vendor information. It’s less of a daily-use integration and more of a strategic tool for transitioning between platforms.

• Pros:
  • Greatly simplifies the process of migrating financial data.
  • Allows for phased transitions or running both systems in parallel for a short time.
  • Reduces the manual workload of setting up a new accounting system.
• Cons:
  • Not a "live" sync for ongoing-use; it's a tool for migration.
  • May require a specialized, paid data migration tool for a seamless transfer.
• Pricing:
  • Dependent on the third-party migration service or tool used.

Who it's best for: Businesses that are outgrowing Wave and planning a migration to QuickBooks Online.

10. Wave's Native Bank Feeds (Plaid)

This is arguably the most important integration for any Wave user. Built directly into Wave via Plaid, native bank connections automatically import all your business bank and credit card transactions. This gives you a live feed of your cash flow and makes bank reconciliation as simple as reviewing and categorizing transactions. It's the foundational automation that makes cloud accounting work.

• Pros:
  • Completely free and native to Wave.
  • Provides a near real-time view of your transactions.
  • Makes bank reconciliation incredibly fast and straightforward.
• Cons:
  • Some smaller banks or credit unions may not be supported by Plaid.
  • Connections can occasionally disconnect and require reconnection.
• Pricing:
  • Completely free and included with your Wave account.

Who it's best for: Absolutely every business using Wave for its accounting.

11. Fyle

Fyle is another excellent expense management tool that integrates with Wave to automate receipt and expense handling. It excels at extracting data from receipts sent via email, its mobile app, or even Slack, then pushing that structured data into Wave as a clean expense record. This is perfect for teams that generate a high volume of expenses and need a robust system to keep it organized.

• Pros:
  • Powerful, AI-driven receipt scanning and data extraction.
  • Streamlines the approval and reimbursement workflow.
  • Integrates with other apps like Gmail and Outlook for effortless receipt submission.
• Cons:
  • Requires a paid Fyle subscription.
  • Like other expense tools, it relies on Zapier for the Wave connection.
• Pricing:
  • Paid plans are required for Fyle's services. Additional costs for Zapier are possible.

Who it's best for: Businesses looking for a highly automated and intelligent expense management solution.

12. Asana

Similar to the Trello integration, connecting Asana with Wave links your team's project management work directly to your finances. You can set up workflows where completing a specific task in Asana automatically creates a draft invoice for that client in Wave. It's ideal for structured teams who manage client work in Asana and want to reduce the administrative gap between project completion and getting paid.

• Pros:
  • Automates billing based on project and task progress.
  • Keeps project and financial data aligned for better oversight.
  • Works well for teams already heavily invested in the Asana ecosystem.
• Cons:
  • Requires Zapier and could get complex if you use many custom fields.
  • May be overkill for very simple projects.
• Pricing:
  • Asana offers free and paid tiers. The need for a paid Zapier plan depends on the complexity and volume of tasks.

Who it's best for: Agencies and project-based teams that use Asana as their central hub for managing client work.

13. TaxJar

For e-commerce businesses, managing sales tax compliance is a huge headache. TaxJar automates everything from calculating the correct sales tax rate for each transaction to filing returns. Integrating it with Wave (via Zapier) ensures your sales data flows into TaxJar, which then calculates your tax liabilities. You can then make corresponding journal entries in Wave to track what you owe.

• Pros:
  • Automates complex sales tax calculations across jurisdictions.
  • Helps maintain compliance and reduces audit risk.
  • Prepares state-specific reports ready for filing.
• Cons:
  • TaxJar is a paid subscription service.
  • The integration does not automatically create tax liability P&L entries; some manual journal entries may be needed.
• Pricing:
  • Requires a paid TaxJar subscription, plans are based on order volume.

Who it's best for: E-commerce businesses that sell products in multiple states and need to manage sales tax obligations.

14. Wave Payments

Wave's own payment processing solution is a native integration that lets your clients pay invoices online with a credit card or bank payment. Because it's a built-in feature, the bookkeeping is completely seamless. Payments are automatically recorded, processing fees are expensed, and transactions are marked for easy reconciliation. There’s no third-party connection required, making it the most straightforward payment integration available.

• Pros:
  • Perfectly seamless integration—no setup required.
  • Transactions, fees, and deposits are all recorded automatically.
  • Encourages clients to pay faster by offering convenient online options.
• Cons:
  • Processing fees are competitive but may be slightly higher than some third-party options.
  • Limited availability, primarily offered in the U.S. and Canada.
• Pricing:
  • No monthly fees. Pay-per-use transaction fees apply for credit card (2.9% + 60¢) and bank payments (1%).

Who it's best for: Any Wave user who wants the simplest method for accepting online payments for their invoices.

15. Zoho CRM

For small and medium-sized businesses that use Zoho CRM to manage their sales process, integrating with Wave is a powerful efficiency booster. The connection allows you to automate the creation of new customers in Wave when a lead is qualified in Zoho, or generate draft invoices automatically when a deal is closed. This sync keeps your sales and financial data aligned and eliminates redundant data entry tasks for your team.

• Pros:
  • Automates the handoff between the sales team and the billing process.
  • Maintains data consistency for customers across sales and accounting platforms.
  • Saves time and prevents errors associated with manual invoicing.
• Cons:
  • Requires a third-party platform like Zapier for the connection.
  • Can be complex to configure if you have a highly customized Zoho setup.
• Pricing:
  • Zoho CRM has various paid plans. Automation costs depend on your connector's pricing tier.

Who it's best for: Sales teams that are already using Zoho CRM and want to streamline their invoicing workflow.

Final Thoughts

Wave is a fantastic free accounting tool, but integrating it with other software is how you build a financial system that scales with your business. By connecting your payment processors, CRMs, and e-commerce platforms, you can automate manual tasks, eliminate errors, and get more time back to focus on growth.

Creating an efficient tech stack is a priority for every modern tax and accounting professional. While these integrations handle the flow of financial data, navigating complex tax questions still requires deep expertise. That’s where we use Feather AI to get instant, accurate, and citation-backed answers from authoritative IRS and state tax sources, turning hours of research into a few seconds of work.