Tilda QuickBooks Integration Guide [2026 Updated]

Connecting your Tilda website directly to your QuickBooks account automates your bookkeeping, letting you focus on growing your business instead of doing manual data entry. This guide provides a complete, step-by-step walkthrough for syncing your sales, customer, and payment information. We'll explore the best integration methods, show you exactly how to set them up, and offer solutions to common troubleshooting issues.

Why Integrate Tilda with QuickBooks?

If you use Tilda to build your website and manage your online store, you already know it's a powerful tool for design and e-commerce. However, the financial data from your sales—orders, customer details, taxes, and payments—lives separately from your accounting system. Without an integration, you're left with the tedious task of manually exporting reports from Tilda and re-entering that information into QuickBooks Online.

This manual process is not only time-consuming but also creates opportunities for costly errors. A single typo could lead to incorrect invoices, flawed financial reports, and headaches during tax season. Integrating the two platforms solves these problems by creating an automated workflow. Every time you make a sale on Tilda, the relevant data is automatically created and categorized in QuickBooks, ensuring your financial records are always accurate and up-to-date.

For any e-commerce business, this automation offers several key benefits:

• Time Savings: Eliminating manual data entry frees up dozens of hours per month that you can reinvest in marketing, customer service, or product development.
• Improved Accuracy: Automation removes the risk of human error from typos, duplicate entries, or forgotten transactions. Your books remain clean and reliable.
• Real-Time Financials: Because data syncs instantly or nearly instantly, you get an accurate, real-time view of your company's financial health. This helps you make smarter decisions about inventory, pricing, and cash flow.
• Simplified Tax Compliance: With all your sales, expenses, and tax collected neatly organized in QuickBooks, preparing for tax time becomes significantly easier and less stressful.

Choosing Your Tilda + QuickBooks Integration Method

While Tilda doesn't currently offer a direct, built-in integration with QuickBooks, several reliable methods exist to connect them. The best option for your business depends on your technical comfort level, budget, and the complexity of your workflow.

Recommended Method: Third-Party Connectors

For the vast majority of Tilda users, a third-party automation platform is the ideal solution. These tools act as a bridge between Tilda and QuickBooks, allowing you to create automated workflows (often called "Zaps" or "Scenarios") without writing a single line of code. They are user-friendly, flexible, and affordable.

• Zapier: The most popular and user-friendly option, Zapier connects to thousands of apps, including Tilda and QuickBooks. It uses a simple "when this happens, do that" logic. For example: "When a new order is received in Tilda, then create a new sales receipt in QuickBooks." It offers a free plan for basic automations, with paid tiers for more complex workflows or higher volumes.
• Make (formerly Integromat): A powerful alternative to Zapier, Make provides a more visual interface for building complex, multi-step automations. It can be more cost-effective for high-volume scenarios and offers greater flexibility for users who need to manipulate data between steps.

Alternative Method: Custom API Integration

If your business has unique requirements that third-party connectors cannot meet, you can build a custom integration using the APIs provided by both Tilda and QuickBooks. An API (Application Programming Interface) allows different software applications to communicate with each other.

This method offers complete control and flexibility, allowing you to design a workflow tailored precisely to your business needs. However, it requires a significant investment in time and resources. You will need to hire a developer or have in-house programming expertise to build and maintain the connection. For this reason, a custom API integration is typically reserved for larger businesses with high transaction volumes or highly specific accounting needs.

Step-by-Step Guide: Connecting Tilda to QuickBooks with Zapier

We'll use Zapier for this tutorial, as it's the most straightforward and common method for Tilda users. Follow these steps to set up your first automated workflow.

Prerequisites

Before you begin, make sure you have active accounts for all three platforms:

• A Tilda account with an active website (paid plans are required for integrations).
• A QuickBooks Online account.
• A Zapier account (the free plan is sufficient to get started).

Step 1: Create a New "Zap" and Set Tilda as the Trigger

A "Zap" is Zapier's term for an automated workflow. The "Trigger" is the event that starts the workflow.

1. Log in to your Zapier account and click the "Create Zap" button.
2. In the "Trigger" search box, type "Tilda" and select it.
3. You will be asked to choose a "Trigger Event." This is the specific action in Tilda that will start your automation. A common choice is "New Order." Select it and click "Continue."
4. Zapier will then prompt you to sign in to your Tilda account. You'll need to provide your Tilda API keys, which you can find in your Tilda account under Site Settings > Forms > Zapier. Follow the on-screen instructions to connect your account.
5. After connecting, click "Test Trigger." Zapier will pull in a recent order from your Tilda store to use as sample data for the rest of the setup. If successful, you'll see the details of that sample order. Click "Continue."

Step 2: Set QuickBooks as the Action

The "Action" is the task you want Zapier to perform in another app after the trigger occurs.

1. In the "Action" step, search for "QuickBooks Online" and select it.
2. Choose your "Action Event." This is what you want to happen in QuickBooks. For a new order, you might choose "Create Sales Receipt" if payment is collected immediately, or "Create Invoice" if you bill customers later. Let's select "Create Sales Receipt" and click "Continue."
3. Sign in to your QuickBooks Online account and grant Zapier permission to access your data.

Step 3: Map Your Data Fields

This is the most important step. You need to tell Zapier exactly how to move information from Tilda to QuickBooks. You'll see a list of fields from a QuickBooks Sales Receipt (like Customer, Product, Amount) and you will match them with the data pulled from your Tilda order.

1. For the "Customer" field in QuickBooks, click the dropdown and select the customer name or email field from the Tilda sample data. Zapier is smart enough to find an existing customer or create a new one if a match isn't found.
2. For the "Product/Service" field, select the product name from your Tilda data. Make sure the product names in Tilda match the names of your products and services list in QuickBooks for accurate tracking.
3. Map the quantitative fields. Select the "Quantity" from Tilda and map it to the "Quantity" field in QuickBooks. Do the same for "Price" or "Amount."
4. Don't forget the date. In the "Sales Receipt Date" field, choose the order date from Tilda.

Pro Tip: Be very thorough in this step. Double-check that every relevant field from Tilda—like order number, shipping address, and sales tax—is mapped to the correct field in QuickBooks.

Step 4: Test and Activate Your Zap

Once you've mapped all your fields, it's time to make sure it works correctly.

1. Click the "Test & Continue" button at the bottom of the mapping section.
2. Zapier will send the sample data from Tilda over to your QuickBooks account based on your mapping.
3. Open your QuickBooks Online account in a new tab and look for the new sales receipt. Check that all the information (customer, amount, product) is correct.
4. If everything looks good, return to Zapier and click "Publish Zap."

Your integration is now live! From this point forward, every new order you receive in Tilda will automatically generate a corresponding sales receipt in QuickBooks without any effort on your part.

What Data Can You Sync from Tilda to QuickBooks?

With a properly configured workflow, you can automate the transfer of a wide range of financial data. Here are the key data points you can and should be syncing:

• Sales Transactions: Automatically create sales receipts or invoices in QuickBooks for every order placed on your Tilda site. This includes the order date, order number, and final amount.
• Customer Information: Sync new customer data from Tilda to your QuickBooks customer list. This keeps your records unified and ensures you have accurate contact and shipping information for follow-up invoicing or communications.
• Product & Service Details: Map Tilda products to your product and service items in QuickBooks. This is vital for accurate inventory tracking, cost of goods sold (COGS) calculations, and sales reporting. It allows you to see which products are performing best.
• Payment Information: Record payments against the correct invoice or sales receipt. This keeps your accounts receivable accurate and makes bank reconciliation much simpler.
• Tax Information: Sync the sales tax amounts collected on Tilda orders. This information will flow into the correct tax liability account in QuickBooks, making it easy to see how much you owe and prepare your sales tax filings.

Common Integration Issues and Best Practices

While automation is powerful, occasional issues can arise. Here are some common problems and how to prepare for them:

• Mismatched Product Names: If a product name in Tilda ("Cool T-Shirt - Blue") doesn't exactly match the item name in QuickBooks ("T-Shirt, Blue"), your sync may fail or create a new, unwanted item. Best Practice: Establish a consistent naming convention for products across both platforms before activating your integration.
• Incorrect Data Mapping: It’s easy to accidentally map the wrong Tilda field. For example, mapping the "Total Order Amount" to the "Unit Price" field in QuickBooks will lead to incorrect financial records. Best Practice: After running your Zap's first test, carefully review the resulting transaction in QuickBooks to ensure every field populated correctly.
• API Disconnections: Occasionally, the connection between Zapier and Tilda or QuickBooks may be interrupted (e.g., if you change your password). Best Practice: Check your Zapier dashboard periodically for any paused Zaps or error notifications. Reconnecting your account usually resolves the issue.
• Complex Tax Scenarios: If you sell in multiple states with different sales tax rates, the basic tax information from Tilda may not be sufficient for QuickBooks. Best Practice: Ensure your QuickBooks account is configured for automated sales tax calculation. This allows QuickBooks to apply the correct rates based on the customer's address received from Tilda.

Final Thoughts

Connecting your Tilda e-commerce store to QuickBooks Online is a foundational step for automating your financial workflow, reducing errors, and getting a clear, real-time picture of your business's performance. By using a tool like Zapier, you can build this integration in under an hour without needing any code.

Once your sales and customer data are flowing correctly, you can put more energy into strategic decisions. This often includes navigating complex challenges like multi-state sales tax compliance, which require precise and reliable research. Our tool, Feather AI, provides citation-backed answers from authoritative IRS and state tax sources, helping you quickly resolve complex questions about economic nexus, product taxability, and filing requirements so your accounting stays on the right track.