The 13 Best QuickBooks SaaS Integrations in 2026

Connecting other software to QuickBooks Online turns your accounting hub into a powerful command center for your entire business. The right integrations automate data entry, eliminate repetitive tasks, and give you a real-time view of your financial health. This post details the best QuickBooks SaaS integrations for 2026, helping you build a more efficient and connected tech stack.

1. Shopify

For any e-commerce business, a direct link between your sales platform and your accounting software is non-negotiable. The Shopify integration for QuickBooks automates the flow of sales data, customer information, inventory levels, and taxes directly into your books. Instead of manually reconciling sales from Shopify reports, this connection creates accurate invoices and sales receipts automatically, making bank reconciliation significantly faster.

• Pros:
  • Automatically imports orders and payment data, reducing manual entry errors.
  • Syncs product and inventory levels between platforms to prevent overselling.
  • Properly accounts for sales tax collected, simplifying remittance.
• Cons:
  • Syncs can occasionally experience delays during high-volume periods like Black Friday.
  • Advanced features and detailed mapping may require higher-tiered Shopify plans or a third-party connector app.
  • Complex tax configurations across many jurisdictions can still require manual oversight.
• Pricing:
  • Shopify plans start at $29 per month. The QuickBooks integration itself is included with your subscription.

Who it's best for: E-commerce merchants and retailers who use Shopify as their primary sales channel and need accurate, automated financial records.

2. Stripe

Stripe is a favorite for online payment processing, and its QuickBooks integration makes handling payment data simple. It automatically records Stripe sales, fees, and refunds in QuickBooks. This is a huge time-saver, as it correctly accounts for the gross sale and the separate transaction fee, giving you a clear picture of your actual revenue and expenses without needing to parse through complicated settlement reports.

• Pros:
  • Syncs payment transactions in near real-time for an up-to-date cash flow view.
  • Automatically separates processing fees from the sales total for an accurate expense-tracking experience.
  • Creates detailed customer payment histories within QuickBooks.
• Cons:
  • The integration is specific to transactions processed through Stripe and won't help with other payment gateways or offline sales.
  • Refund and chargeback processing sometimes requires manual review to ensure proper categorization.
• Pricing:
  • The integration is free to connect. Stripe’s standard transaction fees apply (typically 2.9% + $0.30 per transaction).

Who it's best for: Any service-based or online business that accepts payments from customers through Stripe.

3. Toggl Track

For professional service firms, consultants, and agencies, billable hours are the lifeblood of the business. Toggl Track makes time tracking easy, and its QuickBooks integration lets you turn those tracked hours directly into invoices. You can sync employees' time entries, categorize them by project or client, and generate accurate invoices in QuickBooks with just a few clicks, making sure no billable minute gets lost.

• Pros:
  • Eliminates the need to manually re-enter time data for invoicing.
  • Allows for detailed categorization of time entries for better project costing and profitability analysis.
  • Simplifies payroll for hourly employees and contractors.
• Cons:
  • Lacks deep customization options for very complex project billing or rate structures.
  • The direct integration has fewer features than connections made through a third-party tool like Zapier.
• Pricing:
  • Toggl Track offers a free plan. Paid plans with more advanced features start at $10 per user per month.

Who it's best for: Service providers, agencies, consultants, and freelancers who bill clients based on time.

4. Avalara

Sales tax compliance is a major headache, especially for e-commerce or companies operating in multiple states. Avalara’s AvaTax integration takes on this burden by automatically calculating the correct sales tax on every invoice based on up-to-date jurisdictional rules. It also manages exemption certificates and prepares signature-ready tax returns, significantly reducing audit risk.

• Pros:
  • Uses real-time data to apply accurate tax rates to every transaction automatically.
  • Manages tax exemption certificates digitally to keep you compliant.
  • Prepares detailed reports that simplify the sales tax filing process.
• Cons:
  • Can be more expensive than simpler sales tax tools, making it less suitable for businesses with very simple needs.
  • Initial setup requires careful configuration to ensure all product and service taxability rules are correct.
• Pricing:
  • Pricing is based on transaction volume and company needs, typically starting around $50 per month.

Who it's best for: Businesses with complex, multi-state sales tax obligations that require guaranteed compliance.

5. Gusto

Gusto offers a modern, friendly approach to payroll, benefits, and HR, and its QuickBooks integration is best-in-class. When you run payroll in Gusto, all wage expenses, taxes, and reimbursements are automatically synced and categorized in the QuickBooks general ledger. This two-way sync keeps your financial reporting and payroll records perfectly aligned without any manual journal entries.

• Pros:
  • Automates all accounting entries related to payroll, saving hours of work each pay period.
  • Provides detailed departmental and employee-level expense tracking.
  • Syncs employee onboarding information between systems.
• Cons:
  • Advanced HR features like time tracking or performance management in Gusto come at an additional cost.
  • The Core pricing plan, while affordable, has limited HR support.
• Pricing:
  • The Core plan starts at a $39 monthly base fee plus $6 per employee per month.

Who it's best for: Small and medium-sized businesses looking for an easy-to-use, all-in-one payroll and HR solution that works perfectly with QuickBooks.

6. Salesforce

Connecting the world's leading CRM with QuickBooks bridges the gap between your sales team and your finance department. While not a simple plug-and-play solution, integrating Salesforce and QuickBooks allows you to create workflows that automatically generate invoices in QuickBooks when a deal is closed in Salesforce. This alignment provides a complete customer financial picture and improves cash flow forecasting.

• Pros:
  • Creates a quote-to-cash workflow, speeding up the invoicing and collection cycle.
  • Syncs customer contact and account information to prevent duplicate data entry.
  • Gives the sales team visibility into invoice status and payment history.
• Cons:
  • Meaningful integration typically requires a dedicated third-party middleware application, adding complexity and cost.
  • The setup process is more involved compared to other integrations on this list.
• Pricing:
  • Salesforce plans start at $25 per user per month. Integration tool costs vary.

Who it's best for: Growing businesses with established sales teams that need to connect their financial and customer management systems.

7. Square

For brick-and-mortar retailers, restaurants, and service providers, Square is a dominant point-of-sale (POS) system. The official integration imports your daily sales transactions from Square directly into QuickBooks. It goes beyond a simple lump-sum entry, separating sales by category, including tips, discounts, and sales taxes. It can also manage inventory syncing between the two platforms.

• Pros:
  • Provides detailed daily sales summaries, not just a single deposit entry.
  • Automatically imports transaction-level details, including payment method and fees.
  • Helps maintain accurate inventory counts between in-person and online sales if both are managed by Square.
• Cons:
  • The level of detail can be overwhelming for some businesses.
  • Advanced inventory management features may not sync perfectly for businesses with complex needs.
• Pricing:
  • The Square POS app is free. The QuickBooks integration is included; standard transaction processing fees apply.

Who it's best for: Retailers, restaurants, and other businesses that use Square as their primary system for accepting in-person payments.

8. HubSpot

HubSpot has become a go-to platform for marketing, sales, and customer service automation. Its QuickBooks integration connects your contact and company data with your financials. You can sync contact records, create invoices in QuickBooks directly from a HubSpot deal, and view a customer's payment status from their HubSpot record. This gives your sales and service teams valuable context without having to log into the accounting system.

• Pros:
  • Creates a seamless flow from marketing lead to paying customer.
  • Allows for the automatic creation of invoices when deals are updated in the sales pipeline.
  • Provides revenue reporting inside HubSpot based on actual QuickBooks data.
• Cons:
  • The native integration has limitations; deeper, more customized workflows often require a tool like Zapier.
  • Lacks the deep invoicing features of a dedicated accounts receivable tool.
• Pricing:
  • HubSpot offers a free tier for its CRM. Paid plans for Marketing and Sales Hubs start around $50 per month.

Who it's best for: Small and mid-sized businesses that use HubSpot for inbound marketing and sales activities.

9. Zapier

Zapier isn't a single integration but a powerful connector that lets you build your own automated workflows between QuickBooks and over 3,000 other apps. If a direct integration for your favorite tool doesn't exist or isn't powerful enough, you can likely build it with Zapier. For example, you can automatically create a sales receipt in QuickBooks when a payment is logged in a different platform, or add a new customer to QuickBooks when a form is filled out on your website.

• Pros:
  • Connects QuickBooks to thousands of applications that lack a native integration.
  • Offers a visual, no-code builder for creating custom workflows ("Zaps").
  • Incredibly flexible, allowing you to automate very specific, repetitive tasks in your business.
• Cons:
  • Complex or high-volume workflows can become expensive as you move up the pricing tiers.
  • Multi-step Zaps can be complicated to set up and troubleshoot for non-technical users.
• Pricing:
  • A free plan is available for basic connections. Paid plans with more functionality start at $19.99 per month.

Who it's best for: Businesses looking for highly customized automation or to connect a niche application that lacks a direct QuickBooks integration.

10. WooCommerce

WooCommerce is the top e-commerce plugin for businesses that run their online store on WordPress. Several well-regarded third-party connectors link WooCommerce to QuickBooks, automating the sync of sales, inventory, and customer data. Just like the Shopify integration, this connection removes the need for manual order entry, calculates taxes, and keeps your inventory counts in sync, providing a clear view of your online store's performance within your books.

• Pros:
  • Ensures automatic and accurate import of sales and refund data.
  • Product and pricing information is synced between both systems.
  • Greatly simplifies tax calculations and reporting for your online store.
• Cons:
  • The quality depends heavily on the third-party connector being used; it isn't a native WooCommerce feature.
  • Initial setup and mapping fields can be more complex than with an all-in-one platform like Shopify.
• Pricing:
  • WooCommerce is free. A reliable integration plugin or service typically costs from $49 per year up to monthly subscription fees.

Who it's best for: Online retailers who have built their e-commerce store on the WordPress and WooCommerce platform.

11. Expensify

Managing employee expense reports is a classic accounting chore. Expensify simplifies this entire process through receipt scanning, expense categorization, and policy enforcement. Its integration with QuickBooks allows you to sync approved expense reports as categorized bills or credits, ready for payment or reconciliation. It also handles reimbursements, making sure everything is coded correctly in the general ledger.

• Pros:
  • SmartScan technology uses OCR to automatically capture key data from receipts using a smartphone.
  • Easily customizable approval workflows ensure that spending complies with company policy.
  • Handles employee reimbursements directly through ACH deposits.
• Cons:
  • OCR technology is not always 100% accurate, so human review is recommended.
  • Pricing scales per user, which can become costly for larger teams.
• Pricing:
  • Individual plans are free. Team plans start at $4.99 per active user per month.

Who it's best for: Companies whose employees or owners frequently incur travel, entertainment, or other reimbursable expenses.

12. Dext (formerly Receipt Bank)

Dext is a leading tool for automating data entry from supplier invoices and receipts. You and your team can submit bills and receipts via a mobile app, email forwarding, or direct upload. Dext uses advanced OCR to extract the vendor name, date, amount, and even line-item details, then pushes the transaction into QuickBooks as a perfectly coded bill. This effectively eliminates piles of paper and manual entry, freeing up the finance team for higher-value activities.

• Pros:
  • Dramatically reduces time spent on manual data entry for accounts payable.
  • Creates a digital, searchable archive of all source documents for easy reference and audit purposes.
  • Integrates directly with bank feeds for an effortless reconciliation process.
• Cons:
  • Item coding suggestions are good but still require review and approval before publishing to QuickBooks.
  • The per-document pricing model on some plans may not be ideal for businesses with very high transaction volumes.
• Pricing:
  • Business plans start around $30 per month. Special pricing is available for accountants and bookkeepers.

Who it's best for: Any business, from sole proprietors to larger companies (and their accountants), wanting to automate accounts payable and digitize document management.

13. Trello

While not a dedicated finance tool, Trello's visual project management boards can be linked to QuickBooks to support unique financial workflows, especially for agencies and project-based businesses. Using a connector like Zapier, you can trigger financial actions based on project milestones set in Trello. For instance, moving a client's project card from a stage called "In Progress" to "Ready for Billing" could automatically create a draft invoice in QuickBooks, ensuring that billing happens promptly.

• Pros:
  • A highly visual way to track the financial stages of a project or client engagement.
  • Very flexible, allowing you to create your own system for managing approvals, invoicing, and collections.
  • Excellent for keeping team members aligned without giving everyone access to QuickBooks.
• Cons:
  • The integration relies entirely on third-party connectors; there is no native integration.
  • This is not a traditional accounting integration and is unsuitable for complex financial reporting or data syncing.
• Pricing:
  • Trello has a functional free plan. Business Class for teams starts at $12.50 per user per month.

Who it's best for: Creative agencies, startups, and project-based teams who want a simple visual overlay for their financial workflows.

Final Thoughts

Integrating these applications with your QuickBooks account helps automate routine work, reduce human error, and provides you a much clearer view of your business's overall health. By choosing the right supplements for e-commerce, payment processing, tax compliance, or project management, you can customize a system that perfectly supports your specific operational needs.

As you connect more data sources, from sales channels to payroll providers, the complexity of your company's tax situation can increase. Questions about multi-state sales tax nexus, correct expense categorization for software subscriptions, or the tax impact of different payment processing fees are common. For moments when you need quick, reliable answers backed by authoritative sources, Feather AI provides accountants and CPAs with an AI-powered tax research assistant. It delivers clear, citation-backed answers in seconds, making sure you can confidently advise your clients or manage your company's tax obligations.