The 13 Best Expensify HR Payroll Integrations [2026]

Connecting Expensify to your HR and payroll system turns two separate workflows into one efficient process. This integration automates expense reimbursements, reduces manual data entry, and ensures your team gets paid back accurately and on time with their regular paycheck. This guide walks you through the 13 best Expensify integrations for HR and payroll so you can find the right fit for your company.

1. Gusto

Gusto offers a complete payroll, HR, and benefits platform built for small to medium-sized businesses. Its direct integration with Expensify allows you to sync approved expense reports and automatically add reimbursements to your next payroll run. This connection eliminates the need for manual CSV uploads or separate bank transfers, creating a single, simple workflow for all employee payments. The platform is known for its user-friendly interface and strong compliance support, managing everything from payroll taxes to benefits administration.

• Pros:
  • All-in-one platform for payroll, benefits, and HR.
  • Direct, seamless expense reimbursement to payroll workflow with Expensify.
  • Employee self-service portals enhance the user experience.
  • Automated local, state, and federal tax filings.
• Cons:
  • Pricing can become expensive for larger teams.
  • Limited customization options for payroll reporting.
• Pricing:
  • Simple plan: Starts at $40/month plus $6/month per person.
  • Plus plan: Starts at $80/month plus $12/month per person, adding more advanced HR tools.
  • Premium plan: Custom pricing for larger businesses.

Who it's best for: Small to medium-sized businesses looking for a straightforward, all-in-one HR platform that makes expense reimbursements through payroll incredibly easy.

2. Zenefits

Zenefits is an HR platform designed to scale with growing businesses, offering services that cover payroll, benefits, and compliance management. The integration with Expensify syncs employee expense reports directly to the Zenefits payroll system, allowing for reimbursements to be included in paychecks without extra work. Zenefits excels at centralizing HR functions, making it a powerful hub for companies that need to manage an expanding workforce and its associated administrative tasks.

• Pros:
  • Unified platform for HR, payroll, and benefits makes administration easier.
  • Strong automation for tax filings and compliance updates.
  • Scalable design that grows with your company.
• Cons:
  • Its extensive features may be too complex for very small businesses.
  • Some key features, like performance management, are only available on higher-tier plans.
• Pricing:
  • Plans start at around $10 per employee per month, with add-on costs for Payroll and other premium features.

Who it's best for: Growing businesses that need a scalable HR and payroll solution that can seamlessly handle expense reimbursements as the team expands.

3. QuickBooks Payroll

For businesses already embedded in the Intuit ecosystem, QuickBooks Payroll is a logical choice. It offers deep integration with QuickBooks Online, allowing financial data to flow smoothly between accounting and payroll. The Expensify integration adds another layer of convenience, pushing approved expense reimbursements directly into the payroll run. This combination keeps your general ledger, payroll liabilities, and employee payments perfectly synchronized within a familiar environment.

• Pros:
  • Excellent integration with QuickBooks Online for unified accounting and payroll.
  • Automated payroll tax calculations and filings.
  • Simple workflow for adding Expensify reimbursements to payroll.
• Cons:
  • HR features are basic compared to dedicated HR platforms like Gusto or Zenefits.
  • Pricing can increase quickly as you add more employees or features.
• Pricing:
  • Core plan: Starts at $75/month plus $6/month per employee.
  • Premium and Elite plans: Offer more features like HR support and time tracking at a higher cost.

Who it's best for: Companies that use QuickBooks Online for accounting and want the most integrated payroll and expense reimbursement experience possible.

4. Rippling

Rippling moves beyond just HR and payroll to offer a "Workforce Management Platform" that also covers IT and finance. It centralizes everything related to an employee, from onboarding and payroll to app management and device security. Its integration with Expensify allows companies to manage expense policies and reimbursements within this unified system. Rippling's automation capabilities are top-notch, capable of triggering hundreds of actions based on employee data changes, such as promotions or departures.

• Pros:
  • Combines HR, payroll, benefits, and IT management in one platform.
  • Powerful automation rules for onboarding, offboarding, and other HR workflows.
  • Extensive a-la-carte app marketplace for custom solutions.
• Cons:
  • Can be more expensive than other options, making it less suitable for businesses on a tight budget.
  • The number of features can lead to a more complex setup process.
• Pricing:
  • Starts at $8 per month per user. Pricing is modular, so the final cost depends on the specific services you choose.

Who it's best for: Fast-growing companies that need a highly integrated system to manage not just HR and payroll, but also their IT and operations from a single place.

5. ADP Workforce Now

ADP Workforce Now is a powerful, enterprise-grade solution for managing payroll, HR, talent, and benefits. It is built for medium to large businesses with complex compliance and reporting needs. The platform's integration with Expensify helps large organizations manage out-of-pocket expenses efficiently, ensuring reimbursements are processed correctly in large, multi-state payroll runs. ADP is known for its reliability and expertise in handling complex payroll tax situations and global workforce management.

• Pros:
  • Highly scalable platform suitable for mid-sized businesses to large enterprises.
  • Strong features for compliance, tax reporting, and risk management.
  • Comprehensive global payroll capabilities.
• Cons:
  • High cost and setup complexity make it a poor fit for small businesses.
  • Implementation can be a long and involved process.
• Pricing:
  • Offered via custom quote based on company size and required modules.

Who it's best for: Larger organizations and enterprises that require robust, compliant, and scalable HR and payroll systems to manage a complex workforce.

6. BambooHR

BambooHR is primarily a human resources information system (HRIS) designed to manage the entire employee lifecycle, from hiring and onboarding to performance management. While it offers its own payroll solution called BambooHR Payroll, its real strength lies in its HR focus and its ability to integrate with other leading payroll providers. Through these integrations, you can sync employee data and approved Expensify reports for reimbursement processing. It’s an excellent choice if your main priority is improving HR processes and employee experience.

• Pros:
  • Clean, intuitive interface that is easy for employees and admins to use.
  • Strong HR features, including applicant tracking and performance management.
  • Seamlessly syncs HR data with integrated payroll systems.
• Cons:
  • Payroll is not a native part of the core offering; it is either an add-on or requires a third-party integration.
  • Less focused on deep financial features compared to payroll-first platforms.
• Pricing:
  • Available by custom quote; pricing generally depends on the number of employees.

Who it's best for: Small and medium-sized companies that want to prioritize a great HR and employee management experience first, then connect it to a payroll system for reimbursements.

7. Paychex Flex

Paychex Flex is a flexible and scalable solution for payroll and HR that serves businesses of all sizes, from small startups to large enterprises. The platform is modular, allowing companies to choose the services they need, including payroll, HR administration, retirement plans, and benefits. Its ability to integrate with third-party apps like Expensify lets you connect your expense reporting directly with its reliable payroll processing engine, handling tax compliance and payments in one system.

• Pros:
  • Highly scalable platform that can grow with a business.
  • Offers strong compliance support and an array of PEO and ASO services.
  • 24/7 customer support gives users peace of mind.
• Cons:
  • Pricing structure can be unclear, as many features are sold as add-ons.
  • The interface can feel less modern than some newer competitors.
• Pricing:
  • Requires a custom quote, with tiered plans based on business size and services needed.

Who it's best for: Businesses of any size that need a highly customizable suite of payroll and HR tools with strong compliance and support services.

8. OnPay

OnPay focuses on delivering a straightforward payroll and HR solution for small businesses at one clear price. It includes full-service payroll, basic HR tools, and benefits administration without charging for different tiers or features. The platform is designed for simplicity and ease of use. While it may not have a direct API integration with Expensify advertised, you can still easily import expense reimbursement data for inclusion in payroll, making it a cost-effective choice for small companies prioritizing simplicity and budget.

• Pros:
  • Simple, transparent pricing model with no hidden fees.
  • Covers payroll for both W-2 employees and 1099 contractors in all 50 states.
  • Includes basic HR tools like offer letters and employee self-onboarding.
• Cons:
  • Fewer advanced HR features compared to more expensive platforms.
  • Integration ecosystem is not as extensive as some larger competitors.
• Pricing:
  • Starts at a base fee of $40/month plus $6 per person per month.

Who it's best for: Small businesses and startups that need an affordable, full-service payroll solution with predictable monthly costs.

9. Justworks

Justworks is a professional employer organization (PEO) that simplifies HR for small- and medium-sized businesses by handling payroll, benefits, compliance, and HR support. The platform gives small companies access to enterprise-level benefits, helping them compete for top talent. The integration with Expensify helps keep reimbursements organized and tied directly to payroll, fitting neatly into the Justworks mission of making business operations easier.

• Pros:
  • Provides access to competitive health insurance and other benefits.
  • Strong compliance support shields businesses from common regulatory hurdles.
  • Excellent customer support and a clean user interface.
• Cons:
  • Can be more expensive than non-PEO payroll software.
  • It offers PEO services, which may be more than what a really small business needs.
• Pricing:
  • Basic plan: Starts at $59/month per employee.
  • Plus plan: Starts at $99/month per employee for access to medical, dental, and vision benefits.

Who it's best for: Startups and SMBs looking for a PEO to handle their HR, benefits, and compliance while also managing expense reimbursements through payroll.

10. Paycor

Paycor offers a unified suite of HR and payroll software aimed at helping business leaders manage their workforce more effectively. It’s particularly strong for mid-market companies that need tools for talent acquisition, workforce management, and employee experience in addition to payroll. Paycor's platform is customizable to fit unique business needs, and it integrates with systems like Expensify to create a singular flow for financial data from expense reporting to payroll processing and general ledger entry.

• Pros:
  • Comprehensive suite of HR tools including recruiting, onboarding, and learning management.
  • Scalable design that suits growing mid-sized companies.
  • Powerful analytics and reporting capabilities.
• Cons:
  • The platform's vastness can result in a significant learning curve.
  • You must contact sales for pricing, which lacks transparency.
• Pricing:
  • Plans and pricing are available via a custom quote from their sales team.

Who it's best for: Mid-sized businesses that want an integrated HCM platform to manage the entire employee lifecycle, including expense workflows.

11. Patriot Software

Patriot Software is designed specifically for American small businesses, offering affordable and easy-to-use accounting and payroll software. Their payroll service is exceptionally budget-friendly while still delivering core functionality like free direct deposit and an employee portal. Although a direct App Marketplace integration isn't listed, setting up recurring reimbursements based on Expensify reports is straightforward due to the software's simplicity. This makes it an ideal choice for startups or businesses with modest payroll requirements.

• Pros:
  • Extremely affordable pricing makes it accessible for any small business.
  • Simple, no-frills interface that is very easy to learn.
  • USA-based support team known for being helpful.
• Cons:
  • Lacks the advanced HR features and integrations of larger platforms.
  • Best suited for businesses with simple, not complex, payroll needs.
• Pricing:
  • Basic Payroll: Starts at $17/month plus $4/month per employee.
  • Full Service Payroll: Starts at $37/month plus $4/month per employee.

Who it's best for: Very small businesses or startups that prioritize cost and simplicity above all else for their payroll and expense management processes.

12. Square Payroll

For retailers, restaurants, or service providers already using Square's POS system, Square Payroll is a natural extension. It syncs seamlessly with Square POS data for time tracking and tip management. Its integration with services like Expensify allows businesses to bring in outside expense reports for payroll reimbursement, keeping all employee payments housed within one familiar system. The platform streamlines pay runs for businesses with hourly workers and fluctuating schedules.

• Pros:
  • Flawless integration with the broader Square ecosystem (POS, payments, etc.).
  • Simple to use, especially for businesses with hourly employees.
  • Pay-as-you-go pricing model for contractors.
• Cons:
  • HR features are very basic.
  • Less suitable for businesses with complex salaried payroll or a workforce outside the service industry.
• Pricing:
  • Starts at $35/month plus $6/month per person paid.

Who it's best for: Brick-and-mortar retail and service businesses already invested in the Square POS ecosystem.

13. Wave Payroll

Wave is famous for its free invoicing and accounting software, and its paid payroll product follows the same philosophy of supporting small businesses. It offers an affordable payroll solution designed for entrepreneurs and micro-businesses. Like a few other tools on this list, it may not have a one-click integration, but expense reimbursements processed via Expensify can be easily added into Wave's simple payroll runs. Its main appeal is being part of an ecosystem where core accounting is completely free.

• Pros:
  • Integrates with Wave's entirely free accounting software.
  • Very affordable payroll pricing ideal for micro-businesses.
  • User-friendly design for those without an accounting background.
• Cons:
  • Payroll is only available in 14 states (though this is expanding).
  • Lacks HR features and has a limited number of third-party integrations.
• Pricing:
  • In tax-service states: $40/month base fee plus $6/month per person.
  • In self-service states: $20/month base fee plus $6/month per person.

Who it's best for: Freelancers, sole proprietors, and micro-businesses who need a basic, low-cost payroll solution and may already be using Wave's free accounting tools.

Final Thoughts

Choosing the right HR and payroll integration for Expensify depends entirely on your company’s size, complexity, and priorities. Whether you need an all-in-one HR powerhouse like Rippling, a simple solution like Patriot Software, or something deeply tied to your accounting like QuickBooks Payroll, connecting your expense management to payroll will save you valuable time and prevent errors.

As you set up these integrations, you might face complex tax questions related to withholdings, reimbursements, or new state regulations. Instead of spending hours searching through outdated forums or dense government websites, tools like Feather AI can provide you with instant, citation-backed answers. It’s a smart way for accounting professionals to get reliable information from authoritative sources, including the IRC and state tax codes, in seconds.