The 13 Best Housecall Pro Accounting Software Integrations [2026 Updated]

Choosing the right accounting software to connect with Housecall Pro is key to automating your finances and getting a clear picture of your company's health. Syncing your field service data directly with your books saves hours of manual entry and reduces costly errors. This guide breaks down the 13 best Housecall Pro accounting integrations available in 2026, helping you find the perfect match for your service business's needs and budget.

1. QuickBooks Online

As the industry standard for small business accounting, QuickBooks Online offers the most mature and comprehensive integration with Housecall Pro. This connection syncs invoices, payments, expense data, and customer information automatically, creating a nearly seamless financial workflow. It's designed for service businesses that need robust reporting, tax management, and a tool their accountant already knows and trusts.

• Pros:
  • Deep, reliable two-way data sync.
  • Extensive feature set including payroll, inventory, and project costing.
  • Widely used by accountants, simplifying collaboration.
  • Strong, customizable financial reporting capabilities.
• Cons:
  • Monthly subscription fees can be higher than other options.
  • The interface can feel complex for users with no accounting background.
  • Occasional sync errors may require manual troubleshooting.
• Pricing:
  • Plans typically start around $30 per month for new users, with more advanced tiers offering additional features. The native integration is included with your Housecall Pro subscription.

Who it's best for: Small to medium-sized service businesses seeking an all-in-one, scalable accounting platform with proven reliability.

2. Xero

Xero is a powerful, cloud-based accounting platform known for its modern interface and strong automation features, making it a favorite among tech-savvy business owners. The integration with Housecall Pro automates the flow of invoices and payments, and Xero excels at bank reconciliation with its smart feed matching. It's a fantastic alternative for businesses that prefer a clean design and fixed asset management built-in.

• Pros:
  • Clean, intuitive user interface that is easy to learn.
  • Excellent bank reconciliation and automation features.
  • All plans include unlimited user accounts at no extra cost.
  • Strong mobile app for managing finances on the go.
• Cons:
  • Payroll features are less comprehensive than specialized providers in the U.S.
  • Customer support is primarily email-based, which can be slower than phone support.
• Pricing:
  • Starts at $13 per month for the Early plan, with Growing and Established plans offering more features. Integration is typically handled through a third-party connector like Zapier.

Who it's best for: Growing businesses that want a user-friendly, cloud-native accounting solution with great automation capabilities.

3. Wave Accounting

For sole proprietors, freelancers, or small businesses just starting, Wave is an attractive option because its core accounting, invoicing, and receipt scanning software is completely free. The integration with Housecall Pro, often managed through an automation tool, syncs basic transaction data to keep your books organized without the monthly subscription fee of more advanced platforms. While it lacks features like project tracking or robust reporting, it covers the essentials flawlessly.

• Pros:
  • Core accounting and invoicing software is 100% free.
  • Simple and straightforward interface perfect for beginners.
  • Handles multiple businesses under a single account.
• Cons:
  • Limited features compared to paid competitors; no phone support.
  • Scalability is a concern as your business grows more complex.
  • Lacks advanced inventory and time-tracking features.
• Pricing:
  • Free for accounting, invoicing, and receipt scanning. Payroll and payment processing are available as paid, pay-per-use add-ons.

Who it's best for: Startups, freelancers, and small businesses on a tight budget needing basic, no-cost accounting software.

4. Sage Business Cloud Accounting

Sage offers a scalable accounting solution known for its strong compliance features and dependable performance. It's a great fit for service businesses that are growing and need more control over cash flow, inventory, and financial reporting. Connecting it with Housecall Pro allows for the automatic syncing of invoices, payments, and expenses, ensuring your financial data is accurate and up-to-date across both platforms.

• Pros:
  • Scales well from small businesses to medium-sized operations.
  • Strong features for managing cash flow, quotes, and invoices.
  • Good multi-currency support and compliance tools.
• Cons:
  • The user interface is less intuitive than newer platforms like Xero or FreshBooks.
  • Some of the best features are locked behind higher-priced plans.
• Pricing:
  • Plans begin at around $10 per month, with options for more advanced features like cash flow forecasting.

Who it's best for: Established service businesses looking for a scalable accounting solution with robust financial controls.

5. Zoho Books

For businesses already using other tools in the Zoho ecosystem (like Zoho CRM), Zoho Books is a natural and affordable choice. It offers end-to-end accounting, from creating quotes to tracking expenses and managing projects. An integration connects invoice and payment data from Housecall Pro, making it easy to keep financial records consolidated and access features like automated payment reminders and a client portal.

• Pros:
  • Extremely competitive pricing for its feature set.
  • Seamless integration with other Zoho business applications.
  • Excellent automation for things like invoicing and payment reminders.
• Cons:
  • U.S. payroll functionality is offered through a third-party integration.
  • Can feel overly complex if you aren't using other Zoho products.
• Pricing:
  • Includes a free plan for businesses with revenue under $50K/year. Paid plans start at $15 per month (billed annually).

Who it's best for: Businesses already invested in the Zoho ecosystem or small companies looking for a feature-rich, low-cost accounting solution.

6. FreshBooks

FreshBooks was built specifically for service-based businesses, and its strength lies in its exceptionally user-friendly invoicing, expense tracking, and time tracking tools. The integration with Housecall Pro automates the creation of invoices in FreshBooks based on completed jobs, making billing and collections simple. It's a great choice for business owners who prioritize ease of use and top-tier customer support over complex accounting features.

• Pros:
  • Incredibly intuitive and easy-to-use interface.
  • Excellent invoicing features with payment reminders and late fees.
  • Outstanding, award-winning customer support.
  • Built-in time tracking and project management tools.
• Cons:
  • Lacks the deep accounting features of QuickBooks, such as audit trail functionality.
  • Plans can limit the number of billable clients.
• Pricing:
  • Plans start at around $15 per month, with pricing based on the number of billable clients.

Who it's best for: Small service businesses and sole proprietors who value simplicity and fast, professional invoicing above all else.

7. KashFlow

Specifically designed for the UK market, KashFlow is an online accounting software that helps small businesses manage invoicing, expenses, and VAT compliance. For UK-based Housecall Pro users, an integration with KashFlow ensures that all fieldwork and billing data aligns with local tax requirements, including Making Tax Digital (MTD) for VAT. It's built to simplify accounting for business owners, not just accountants.

• Pros:
  • Tailored for UK compliance, including VAT and MTD.
  • Simple, jargon-free interface designed for non-accountants.
  • Includes basic payroll functionality.
• Cons:
  • Limited feature set compared to global leaders like QuickBooks or Xero.
  • Not suitable for businesses operating outside the UK.
• Pricing:
  • Starts at approximately £8 per month, with packages available for accounting, payroll, or both.

Who it's best for: UK-based service companies that need a simple accounting tool built specifically for local tax and compliance rules.

8. Bill.com

Bill.com is not a full accounting system, but rather a powerful accounts payable (A/P) and accounts receivable (A/R) automation platform that sits on top of software like QuickBooks or Xero. It's designed for businesses with high transaction volumes. You can sync Housecall Pro invoices into Bill.com to automate collections or manage payments to vendors and subcontractors, using defined approval workflows to maintain control over cash flow.

• Pros:
  • Automates your entire A/P and A/R process.
  • Creates digital, auditable approval workflows for paying bills.
  • Offers multiple payment options for vendors and customers.
• Cons:
  • Adds an extra monthly cost on top of your accounting software.
  • Can be overkill for businesses with low invoice and bill volume.
• Pricing:
  • Plans typically start at $39 per user per month. Custom enterprise pricing is available.

Who it's best for: Growing service businesses that need to automate invoice collections and streamline their bill payment processes.

9. Expensify

Like Bill.com, Expensify is a complementary tool, not a full accounting suite. It excels at expense management and company card reconciliation. Technicians in the field can use Expensify's mobile app to snap photos of receipts for job materials or fuel, and the data is automatically coded and prepared for approval. When integrated, these expense reports sync directly into your primary accounting software (like QuickBooks or Xero), linking costs directly to jobs.

• Pros:
  • Best-in-class mobile receipt capture with SmartScan technology.
  • Automated expense categorization and policy enforcement.
  • Integrates with all major accounting platforms to sync reimbursement data.
• Cons:
  • Can become costly as you add more active users per month.
  • It's a specialized tool and does not handle invoicing or general bookkeeping.
• Pricing:
  • Offers a free basic plan; paid team plans start around $5 per user per month.

Who it's best for: Businesses with mobile teams that need to simplify expense tracking, receipt management, and reimbursements.

10. Gusto (Payroll)

Gusto is a modern, full-service payroll platform that makes paying your team incredibly easy. While Housecall Pro tracks your team's time, Gusto handles the complex part: calculating and filing payroll taxes, processing direct deposits, and managing benefits. Gusto integrates directly with accounting software like QuickBooks and Xero, automatically posting payroll journal entries so your books are always accurate without manual data entry.

• Pros:
  • Automates federal, state, and local payroll tax filings.
  • User-friendly interface for both administrators and employees.
  • Offers integrated HR tools, benefits, and workers' comp.
• Cons:
  • More expensive than the basic payroll offered within some accounting software.
  • Direct integration with Housecall Pro is limited; its primary connection is with your accounting system.
• Pricing:
  • Starts at $39 per month plus $6 per employee per month.

Who it's best for: Any service business with employees that wants a friendly, compliant, and full-service payroll solution.

11. Toggl Track (Time Tracking)

For service businesses that need precise time tracking for billing or job costing, Toggl Track is an excellent supplementary tool. Your technicians can easily track hours spent on specific jobs, which can then be used to generate accurate invoices inside Housecall Pro or your main accounting platform. It provides insightful reports on profitability and team productivity that go beyond basic timesheets.

• Pros:
  • Extremely simple one-click time tracking.
  • Works across desktop, mobile, and web for easy access anywhere.
  • Integrations connect time entries to project management and invoicing tools.
• Cons:
  • Requires a separate workflow for technicians to remember to start and stop timers.
  • Not an accounting tool itself; focused solely on time.
• Pricing:
  • Includes a free plan for up to 5 users. Paid plans with more advanced features start at $10 per user per month.

Who it's best for: Businesses that bill by the hour or want detailed job profitability analysis based on employee time.

12. QuickBooks Payments

If you're using QuickBooks Online, leveraging QuickBooks Payments alongside Housecall Pro provides the most seamless payment reconciliation experience. When a customer pays an invoice, the transaction, processing fee, and deposit information are automatically recorded and matched in QuickBooks. This eliminates the manual work of reconciling deposits from third-party payment processors like Stripe or Square.

• Pros:
  • Automatic reconciliation of payments and deposits inside QuickBooks.
  • Lets customers pay invoices online via ACH or credit card.
  • Fast funding with next-day and instant deposit options.
• Cons:
  • Transaction fees may be slightly higher than some competitors.
  • Only works if your primary accounting software is QuickBooks Online.
• Pricing:
  • Charges a per-transaction fee, typically starting at 2.9% + $0.25 for credit card payments. No monthly fee.

Who it's best for: Service businesses that use QuickBooks Online and want completely automated payment reconciliation.

13. QuickBooks Commerce (formerly TradeGecko)

For service companies that also manage a significant inventory of parts—like HVAC or plumbing businesses—maintaining accurate stock levels is critical. QuickBooks Commerce (which acquired and replaced TradeGecko) is an inventory and order management system. It integrates with your accounting software to ensure that when parts are used on a job, inventory levels are updated, and the cost of goods sold is recorded correctly, providing a true picture of job profitability.

• Pros:
  • Powerful multi-location inventory tracking.
  • Manages purchase orders and supplier relationships.
  • Syncs financial data related to inventory directly with your accounting system.
• Cons:
  • Can be too complex and costly for businesses with very simple inventory needs.
  • More focused on retail and e-commerce, though applicable to service-parts workflows.
• Pricing:
  • Pricing is typically bundled with higher-tier QuickBooks Online plans. Custom quotes were previously available for stand-alone use.

Who it's best for: Larger service businesses that manage and sell a substantial amount of parts and need dedicated inventory control.

Final Thoughts

Connecting Housecall Pro to a dedicated accounting platform transforms it from a great field service tool into the hub of a connected, efficient business operation. The best choice depends entirely on your company's size, budget, and workflow. While QuickBooks Online remains the most popular and comprehensive option, tools like Wave offer a free entry point, and FreshBooks provides an unmatched user-friendly experience.

Properly categorizing transactions and managing your books is one half of financial management; answering complex tax questions that arise is a different challenge altogether. Instead of digging through IRS publications or forums, we built Feather AI to help accountants and tax pros get immediate, citation-backed answers. You can ask questions in plain English and receive guidance sourced directly from tax code and IRS rulings, ensuring every piece of client advice is compliant and accurate.