The 13 Best Expensify HR IT Workforce Management Integrations [2026 Updated]

Expensify streamlines expense reporting, but connecting it to your HR, IT, and workforce management systems is how you unlock its full potential. The right integration automates employee data syncing, simplifies policy enforcement, and ensures reimbursements align perfectly with your company's source of truth. This guide details the 13 best Expensify integrations for HR, IT, and workforce management to help you build a more efficient and connected back-office stack in 2026.

1. BambooHR

BambooHR is a popular HR information system (HRIS) designed for small and medium-sized businesses. Its integration with Expensify automates the employee lifecycle, from onboarding to offboarding. When you hire a new employee in BambooHR, their profile is automatically created in Expensify, and when they leave, their access is revoked. This sync keeps your employee data accurate across both platforms, ensuring expense reports are submitted and approved by the correct people without manual data entry.

• Pros:
  • Bi-directional sync ensures employee records are always current in both systems.
  • Automates the onboarding and offboarding process for expense management access.
  • Reduces administrative work for HR and finance teams.
• Cons:
  • The integration focuses purely on HR data, not broader workforce management functions like detailed time tracking.
  • Setup might require working with APIs or a third-party connector tool to achieve full functionality.
• Pricing:
  • BambooHR plans typically start around $6 to $8 per employee, per month, based on the specific feature set chosen.

Who it's best for: Small and medium-sized businesses that use BambooHR as their core HR system and want to automate employee data management for expense reporting.

2. Workday

Workday is a leading enterprise-level platform for finance and human capital management. The integration with Expensify is built for large, often global, organizations with complex operational needs. It connects Expensify to Workday's robust HRIS, syncing employee profiles, international payroll data, and time tracking information to accommodate sophisticated expense workflows. This ensures that expense processing and reimbursements adhere to multi-country compliance and internal controls defined within Workday.

• Pros:
  • Offers deep, comprehensive integration within enterprise-grade HR ecosystems.
  • Supports global operations with compliance features for multiple countries.
  • Ensures expense data aligns with company-wide financial and HR records.
• Cons:
  • Implementation is complex and requires significant IT resources, often involving custom API development.
  • The total cost of both the platform and the integration is substantial, making it unsuitable for smaller businesses.
• Pricing:
  • Workday provides custom, enterprise-level pricing based on company size, modules selected, and implementation scope.

Who it's best for: Large enterprises that need a powerful, compliant, and highly configurable integration between their core HR system and expense management tool.

3. Zenefits

Zenefits combines HR, benefits, and payroll into a single platform aimed at startups and small businesses. When linked with Expensify, it syncs employee data, benefits enrollment status, and onboarding information to automate expense approvals. For example, expenses related to health benefits or new hire equipment can be automatically routed and validated against the employee's current status in Zenefits, simplifying a common administrative task.

• Pros:
  • The user-friendly setup is designed specifically for the needs of small to mid-sized businesses.
  • Automates expense approvals connected to specific HR events like onboarding or benefits changes.
  • Provides a centralized hub for managing core HR and expense-related employee data.
• Cons:
  • Full functionality is generally limited to the Zenefits ecosystem; integrating other disparate tools can be challenging.
  • Depending on the workflow, achieving seamless integration may require a third-party connector like Zapier.
• Pricing:
  • Plans generally range from $10 to $15 per employee, per month.

Who it's best for: Small and mid-sized businesses looking for a straightforward way to connect their all-in-one HR platform to their expense management software.

4. SAP SuccessFactors

SAP SuccessFactors is a comprehensive, cloud-based human capital management (HCM) solution for large, global companies. The integration with Expensify focuses on synchronizing vast amounts of employee data, complex organizational structures, and payroll information. This alignment allows expense workflows in Expensify to reflect the intricate approval hierarchies and compliance requirements managed within the SAP ecosystem, making it a reliable solution for multinational corporations.

• Pros:
  • Offers extensive global HR capabilities to support complex, multinational operations.
  • Provides deep integration options that can be customized for unique organizational structures.
  • Ensures data consistency between a company's core HR system and its expense reporting tool.
• Cons:
  • Implementation is a highly technical process that requires specialized expertise and significant time investment.
  • The cost structure is designed for large enterprises and can be prohibitive for other companies.
• Pricing:
  • SAP SuccessFactors is sold with custom enterprise pricing.

Who it's best for: Large, global enterprises that are already invested in the SAP ecosystem and need a tightly integrated expenses workflow.

5. Rippling

Rippling bills itself as the first "employee management platform," unifying HR, IT, and finance in one system. This makes its integration with Expensify particularly powerful for growing companies that want to automate more than just HR data. You can automatically provision an Expensify account for a new hire, assign them to the correct expense policy, and sync reimbursement data directly with payroll. The connection also helps enforce spending policies based on employee roles and departments defined in Rippling.

• Pros:
  • Provides all-in-one HR, IT, and payroll management for streamlined operations.
  • Setup is straightforward thanks to pre-built integrations and a modern API.
  • Automates the entire employee lifecycle, from app provisioning to policy enforcement.
• Cons:
  • The tiered pricing model means the most useful automation features can become costly.
  • May offer more functionality than a very small business needs.
• Pricing:
  • Core plans start around $8 per employee, per month, with additional costs for payroll, benefits administration, and other add-ons.

Who it's best for: Growing SMBs and mid-market companies that want a single platform to manage HR, IT, and finance, with a seamless expense integration.

6. ADP Workforce Now

ADP is a household name in payroll and human capital management, and its Workforce Now platform is widely used by mid-sized to large organizations. Integrating ADP with Expensify helps ensure data integrity between payroll and expense reimbursements. The sync keeps employee records, department codes, and payroll status up to date in Expensify, reducing the risk of reimbursement errors and ensuring that payments comply with federal and state tax laws.

• Pros:
  • Backed by ADP's extensive experience in payroll and tax compliance.
  • Strong support networks are available for both global and local operational needs.
  • Keeps reimbursement data perfectly in sync with your payroll source of truth.
• Cons:
  • The complexity of the integration and setup can vary widely depending on your specific ADP deployment.
  • You may need to engage professional services from ADP to get the connection configured correctly.
• Pricing:
  • ADP provides custom pricing based on the organization's size and the modules required.

Who it's best for: Organizations of all sizes that already rely on ADP for payroll and HCM and want to connect it to their expense management system.

7. UKG (Ultimate Kronos Group)

UKG is a powerhouse in workforce management and human capital management, known for its strong focus on time and attendance, scheduling, and labor analytics. For companies with large hourly workforces, the UKG integration with Expensify is incredibly valuable. It syncs employee schedules, time tracking data, and job codes, allowing businesses to tie expenses directly to specific projects or shifts. This facilitates more accurate job costing and ensures reimbursements for things like travel or per diems align with actual hours worked.

• Pros:
  • Offers deep integration with time, attendance, and scheduling data.
  • Helps ensure compliance with labor laws regarding reimbursements and hours worked.
  • Provides granular data for better labor and project cost analysis.
• Cons:
  • Setup is complex and geared toward enterprise-level workforce management.
  • The cost and feature set are oversized for most small businesses.
• Pricing:
  • UKG offers custom enterprise pricing packages.

Who it's best for: Enterprise-scale organizations, particularly those in industries like retail, manufacturing, or healthcare with large and complex labor operations.

8. Gusto

Gusto offers a modern, user-friendly approach to payroll, benefits, and HR for small businesses. Its Expensify integration focuses on simplifying the core reimbursement workflow. After expenses are approved in Expensify, the reimbursement amounts can be automatically synced to Gusto and added to an employee's next paycheck. This process eliminates manual data entry, reduces payout delays, and keeps all compensation-related payments consolidated within the payroll system.

• Pros:
  • Exceptionally easy setup and an intuitive user interface designed for non-experts.
  • Fully automates payroll tax filings and compliance for reimbursements.
  • Simplifies the process of getting money back to employees quickly.
• Cons:
  • Limited capabilities for more complex HR or workforce management workflows.
  • Advanced API integrations may require a third-party automation tool.
• Pricing:
  • Plans begin with a monthly base fee (around $40/month) plus a per-employee fee (around $6/month).

Who it's best for: Small to medium-sized businesses focused on finding the simplest and most efficient way to connect payroll and expense reimbursement.

9. Namely

Namely is an HR platform designed for the needs of mid-sized companies, combining HR, payroll, benefits, and talent management. Connecting Namely to Expensify centralizes employee data and allows expense approval workflows to be mapped to the organizational structure defined in the HRIS. This sync ensures that as employees change roles, departments, or managers, the associated expense policies and approval chains in Expensify are automatically updated, maintaining internal controls without manual intervention.

• Pros:
  • Provides a unified platform for core HR and payroll designed for growing businesses.
  • Offers customizable workflows that can be tailored to the company's approval processes.
  • Keeps expense assignments and permissions accurate during organizational changes.
• Cons:
  • The implementation process can be more involved than with SMB-focused solutions.
  • Pricing is geared toward mid-market and enterprise clients.
• Pricing:
  • Namely provides pricing on a quote-by-quote basis.

Who it's best for: Fast-growing, mid-sized companies that need an integrated HR and expense workflow that can scale with them.

10. Zoho People

Zoho People is the HR management tool within the broader Zoho suite of business applications. For companies already using Zoho, this integration is a natural fit. It syncs employee leave tracking, onboarding status, and other HR data with Expensify to inform an employee's expense submission privileges and approval processes. Because it's part of a connected ecosystem, you can build custom workflows that link expenses to projects in Zoho Projects or log them in Zoho Books.

• Pros:
  • A highly cost-effective solution, especially for existing Zoho customers.
  • Seamless integration with the wide range of applications in the Zoho ecosystem.
  • Easy to set up and manage, particularly for basic HR needs.
• Cons:
  • Its workforce management capabilities are less comprehensive compared to specialized providers.
  • Limited feature set for companies with complex global HR requirements.
• Pricing:
  • Very affordable plans, starting from $1 to $4 per user, per month.

Who it's best for: Small and mid-sized businesses, especially those already invested in the Zoho ecosystem, that prioritize affordability and simplicity.

11. Ceridian Dayforce

Ceridian Dayforce is an enterprise-grade HCM platform that excels at handling complex payroll, benefits, and workforce management tasks in real time. The integration with Expensify allows companies to link expense data directly to continuous payroll calculations and detailed labor analytics. This is particularly useful for industries where travel expenses, per diems, and other reimbursements are closely tied to scheduled shifts or project hours, as it ensures all compensation data is live and accurate.

• Pros:
  • Provides real-time labor management data for highly accurate expense allocation.
  • Has an extensive feature set to manage compliance across different jurisdictions.
  • Connects expense data directly into a continuous payroll calculation engine.
• Cons:
  • The platform's cost and complexity make it suitable only for large organizations.
  • The feature set is heavily biased toward enterprise-level, labor-intensive operations.
• Pricing:
  • Ceridian provides custom pricing for its Dayforce platform.

Who it's best for: Large, labor-intensive organizations that require precise, real-time management of workforce data and expenses.

12. Deputy

Deputy is a workforce management tool celebrated for its simplicity in employee scheduling and time tracking, especially for businesses with hourly employees. The integration with Expensify allows expense reports to be validated against an employee's logged hours and shift data. For example, a manager can quickly confirm that a meal expense was incurred during a scheduled work shift. This helps streamline labor cost reporting and adds a layer of validation to shift-related expenses.

• Pros:
  • Excels at shift scheduling and mobile time tracking.
  • Integrates smoothly with leading payroll and accounting systems for a complete workflow.
  • Adds useful context to expense reports by tying them to specific shifts or locations.
• Cons:
  • Acts primarily as a workforce scheduling tool, with expense management being a secondary benefit.
  • Limited HR features beyond scheduling and timekeeping.
• Pricing:
  • Plans typically range from $2 to $4 per user, per month.

Who it's best for: Businesses focused on shift work, such as restaurants, retail stores, and service providers, that need to sync labor hours with expenses.

13. When I Work

When I Work is another excellent workforce management tool designed for scheduling, tracking time, and communicating with hourly teams. Like Deputy, its integration with Expensify syncs expenses with scheduled work hours and locations. This feature streamlines labor cost budgeting and allows managers to tie expenses directly to the days when employees actually worked, providing a simple way to connect operational costs with workforce activity.

• Pros:
  • Offers a simple, intuitive interface that is easy for managers and employees to adopt.
  • Specializes in scheduling and communication tools for hourly workforces.
  • Provides a clear link between hours worked and related expenses.
• Cons:
  • Its core focus is not on expense management, so functionality is limited to data syncing.
  • Not a comprehensive HR platform; lacks features for benefits or full employee lifecycle management.
• Pricing:
  • Pricing generally falls between $3 and $4 per user, per month.

Who it's best for: Small and medium-sized organizations that manage an hourly workforce and want basic integration for scheduling and expense validation.

Final Thoughts

Connecting Expensify to your HR or workforce management platform eliminates manual data work, reduces errors, and gives you a single source of truth for all employee-related spending. Whether you're a small business needing a simple payroll sync via Gusto or a global enterprise requiring the power of Workday, the right integration builds a more disciplined and efficient expense process.

As you connect these systems, you will inevitably run into complex questions about the taxability of certain reimbursements, multi-state payroll compliance, or fringe benefit reporting. Instead of digging through dense IRS publications, you can get instant, citation-backed answers with Feather AI, our AI tax research assistant. It ensures your automated workflows are built on a foundation of accurate tax research and compliance.