BigCommerce QuickBooks Integration Guide [2026 Updated]

Connecting your BigCommerce store to your QuickBooks account eliminates the tedious task of manually entering sales data, reducing errors and freeing up your time. Getting these two platforms to communicate automates your bookkeeping, provides real-time financial insight, and simplifies tax compliance. This guide walks you through the best methods for integrating BigCommerce and QuickBooks, explaining how to set them up and which option is right for your business.

Why Connect BigCommerce and QuickBooks?

For many e-commerce businesses, the accounting process is a bottleneck. Manually downloading sales reports from BigCommerce and re-keying that information into QuickBooks is not only time-consuming but also prone to human error. A single misplaced decimal or incorrect SKU can throw off your entire month's financial reporting, leading to inaccurate inventory counts, incorrect tax filings, and hours spent searching for the mistake.

An integration solves these problems by creating an automated bridge between your sales platform and your accounting software. When key events happen in BigCommerce, the integration automatically updates your QuickBooks records. Here’s exactly what that helps you achieve:

• Automated Order Syncing: New orders, along with customer details, product information, shipping fees, and taxes collected, appear in QuickBooks as sales receipts or invoices without manual entry.
• Accurate Inventory Management: As items are sold on your BigCommerce store, the integration can automatically adjust inventory levels in QuickBooks, giving you a clear, real-time view of stock on hand.
• Simplified Reconciliation: Payouts from payment processors like Stripe or PayPal are easier to match against the sales recorded in QuickBooks, making bank reconciliation a much faster process.
• Streamlined Tax Reporting: Sales tax collected on each order is properly recorded in QuickBooks, simplifying the process of calculating and filing your state and local sales tax returns.
• Better Financial Reporting: With up-to-the-minute sales data, you can generate accurate reports on revenue, profitability, and cash flow directly from QuickBooks at any time.

Three Ways to Integrate Your Accounts

There are three primary methods for connecting BigCommerce with QuickBooks, each suited to different business sizes, technical capabilities, and budgets. Your choice will depend on how much control and customization you need over your data flow.

1. Native Integration: Using an official app found in the BigCommerce App Marketplace. This is the simplest and most direct method, designed for small to medium-sized businesses that need a straightforward solution.
2. Third-Party Connectors: Employing middleware platforms like Zapier or Make. These tools offer greater flexibility and allow you to build custom workflows and connect to other applications beyond QuickBooks.
3. Custom API Integration: Building a private connection between the two platforms using their respective APIs (Application Programming Interfaces). This approach offers complete control but requires significant development resources.

Option 1: Using the Native BigCommerce QuickBooks Integration App

For most businesses, the official QuickBooks Online integration app available in the BigCommerce App Marketplace is the ideal starting point. It’s built to handle the most common use cases and requires no coding knowledge to set up.

How It Works

The native app creates a direct link between your store and QuickBooks Online. Once configured, it monitors your BigCommerce store for new orders and pushes the relevant data—customer information, line items, taxes, shipping, and discounts—into your QuickBooks account, typically creating a sales receipt for each transaction.

Step-by-Step Setup Guide

Setting up the native integration is a guided process that you can complete in minutes. Here’s an overview:

1. Log into your BigCommerce Dashboard: Navigate to the administrative panel of your store.
2. Go to the App Marketplace: In the left-hand menu, click on "Apps," then search for "QuickBooks Online." Locate the official app (often developed by Intuit or a trusted partner).
3. Install the App: Click "Install" and follow the prompts to grant the necessary permissions for the app to access your store data.
4. Connect Your QuickBooks Account: You will be redirected to the Intuit website to securely sign in to your QuickBooks Online account. Authorize the connection to allow BigCommerce to send data to it.
5. Configure Sync Settings: This is the most important step. The app will present you with several options to define how data moves between systems. You’ll need to map things like:
   • Order Status Trigger: Choose which order status in BigCommerce (e.g., "Awaiting Fulfillment" or "Shipped") should trigger the data transfer to QuickBooks.
   • Data Mapping: Match your BigCommerce tax rates, payment methods, and bank accounts to the corresponding accounts in your QuickBooks Chart of Accounts. For example, you’ll tell the app to deposit all Stripe payments into your "Stripe Clearing Account."
   • Customer Creation: Decide if you want to create a new customer in QuickBooks for every new customer in BigCommerce or group transactions under a generic "BigCommerce Customer."
6. Activate and Monitor: Once you've saved your settings, the integration is active. Place a test order on your BigCommerce store to confirm that it appears correctly in your QuickBooks account.

Advantages and Limitations

The native app is excellent for its simplicity and reliability. However, its main limitation is a lack of deep customization. You cannot change the fundamental workflow—if it’s designed to create sales receipts, you generally can’t configure it to create invoices instead. It also may not support more complex scenarios, such as class tracking in QuickBooks or advanced bundling of products.

Option 2: Using a Third-Party Connector like Zapier or Make

If the native integration doesn't meet your needs, a third-party connector platform is an excellent alternative. These tools act as a universal translator between thousands of web applications, allowing you to create custom-automated workflows.

How It Works

Zapier and similar platforms use a "trigger-and-action" system. You define a trigger event in one app (e.g., "New Order" in BigCommerce) and then specify a corresponding action in another app (e.g., "Create Invoice" in QuickBooks). You can create multi-step workflows, add filters, and format data along the way.

Example Workflow: New BigCommerce Order Creates QB Invoice

1. Trigger: A customer places a new order with the status "Paid" in your BigCommerce store.
2. Action 1: A 'Zap' finds or creates a customer in QuickBooks using the email address from the BigCommerce order.
3. Action 2: The Zap then creates a new invoice in QuickBooks, populating it with the customer from the previous step.
4. Data Mapping: You would map the product names, SKUs, quantities, and prices from the BigCommerce order to the line items on the QuickBooks invoice.

This approach gives you granular control. You can map custom fields, add logic (e.g., "if the order is over $500, tag the invoice for review"), or connect other apps in the same workflow, such as adding the customer to a Mailchimp list.

Advantages and Limitations

The main advantage of third-party connectors is their flexibility. You can support nearly any workflow and connect to a wider ecosystem of apps. However, this flexibility comes with a slightly more complex setup and a potential ongoing cost. Most of these platforms have pricing tiers based on the number of automated tasks you run per month.

Option 3: Building a Custom API Integration

A custom API integration is the most powerful and most complex option. It involves writing code to directly connect the BigCommerce and QuickBooks APIs, giving you total control over how data is processed, formatted, and synced.

Who Is This For?

This path is best suited for large-scale operations or businesses with unique requirements that off-the-shelf solutions cannot meet. For example:

• Companies that need to sync custom data objects or proprietary information.
• Businesses requiring complex logic, such as synchronizing bundled products or handling tiered pricing in a specific way.
• Enterprises that need to meet stringent data security or compliance standards.

Building a custom integration is a significant project that requires hiring software developers or having an in-house engineering team. While it offers unparalleled customization, the initial cost and ongoing maintenance can be very high, making it impractical for most small and medium-sized businesses.

Key Best Practices for a Smooth Integration

Whichever method you choose, following these key principles will help you avoid common pitfalls and ensure your data remains accurate.

• Map Your Accounts Before You Start: Before enabling the sync, open your QuickBooks Chart of Accounts. Decide exactly where you want different types of income, sales tax, shipping fees, and payment processing fees to be recorded. Mapping these correctly from the beginning is a major sanity-saver.
• Run a Small Test Batch First: Never sync your entire order history at once. Start by syncing a handful of recent orders to verify that all the data appears in the correct fields in QuickBooks. Check the customer names, amounts, tax rates, and SKUs.
• Choose a Cut-Off Date: Decide on a specific date to start your automation. Avoid importing months or years of historical data unless necessary, as it can be complex and may clutter your books. It's often cleaner to start fresh from a given day forward.
• Understand How Taxes are Handled: Ensuring your tax settings in BigCommerce align with the tax codes in QuickBooks is critical for accurate reporting. Take extra care to map these correctly during setup, especially if you sell across multiple states with different sales tax requirements.
• Don't "Set It and Forget It" — Reconcile: Automation handles the data entry, but you still need to perform your monthly reconciliations. Regularly check that the deposits in your bank account match the sales receipts and payments recorded in QuickBooks to catch any discrepancies early.

Final Thoughts

Integrating BigCommerce with QuickBooks transitions your e-commerce bookkeeping from a manual chore to an automated, efficient system. Whether you choose the direct native app, a flexible third-party connector, or a fully custom build, the end goal is to achieve accurate, real-time financial data you can trust.

As your store grows, the automation handles the data, but the financial complexities, especially around multi-state sales tax, increase. Questions like "Have I established nexus in a new state?" or "Is this product taxable in California?" require precise answers. To address these kinds of specific compliance questions, we use Feather AI. It provides instant, citation-backed answers from IRS and state tax codes, ensuring our automated records are built on accurate, verifiable tax information from the start.